For the purposes of this policy children, young people and vulnerable adults attending club meetings are considered collectively as ‘Vulnerable Individuals’.
A child is anyone under the age of 18 years as this conforms with the Children’s Act of 1989
A Vulnerable adult Is someone who:
is or may be in need of community care services by reason of mental or other disability, age or illness;
and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation”. (Dept of Health)
- Members of the club are expected to treat all members with respect, politeness and dignity.
- A Vulnerable Adult is welcome to attend the club. If they are normally accompanied by a carer, then that carer/appropriate adult must accompany them to all club activities.
- Children under the age of 18 must always be accompanied by a parent/legal guardian unless written permission is given by them for a young person between 16 and 18 to attend alone. If they attend alone, they must be delivered and collected by the parent/legal guardian unless written permission is given for an alternative arrangement.
- Parents/legal guardians and other appointed responsible adults should be made aware that occasionally images of naked persons/disasters may be shown during competitions. It would be impossible to make them aware in advance, especially if members of other clubs are involved.
- Membership fees will only apply to the member and not the ‘carer’ unless they also have an interest in photography and choose to enter club competitions
- 1 to 1 mentoring of a Vulnerable Individual will only be allowed if the individual is accompanied by their parent, legal guardian or responsible, appropriate adult.
- Any Vulnerable Individual wishing to take part in an activity outside the usual meeting night must be accompanied by a parent, legal guardian or appropriate adult, unless written permission is given.
- Vulnerable Individuals should not travel alone in a members’ car to a club event without the written permission of the parent, guardian or appropriate adult.
- If a parent, appropriate adult, carer or club member needs to raise a concern, then the Chair should be contacted. If this is not possible/appropriate then the Vice-chair should be contacted. The matter should be dealt with confidentially by a small group of committee members set up for such matters. (Chair, Vice chair, ordinary member)
This policy should be reviewed annually. Nov 2022 Review date: Nov 2023